Make Your Office Shifting an Adventure — Here's How to Prepare

The planning you and your team have put in comes together on moving day. With the right preparation, office relocation doesn’t have to be chaotic — it can be smooth, strategic, and even a bit exciting. As D-day approaches, here’s your checklist for a seamless move:

🔧 Replace and Upgrade

Now’s the perfect time to evaluate your electronic equipment. Consider replacing outdated devices or upgrading to newer models. You can even sell old equipment to dealers and recover some cost.

🗃️ Purge the Office

Take advantage of the move to clean up. Review those decades-old stacks of files. If you no longer need the hard copies, scan and digitize them. This frees up valuable storage space at the new location.

🛡️ Review Your Insurance

Speak to your insurance provider about your current policy. Ensure you have appropriate coverage during the move, and inquire about additional relocation-specific protection.

📦 Packing Instructions

• Ask employees to pack and remove personal belongings.
• Provide sturdy packing boxes to the movers.
• Label each box with its destination room, number, and contents.
• Mark fragile boxes clearly.
• Give office maps to the moving team so they know where to place items.

💻 Tech Team Readiness

Have your IT team on standby. Back up all essential data before the move. Make sure phone lines and internet connections at the old office are properly shut down.

🏢 Prepare the New Office

• Ensure painting, carpentry, and electrical work is completed a week before moving.
• Install vending machines and ensure amenities are in place.
• Set up phone lines and internet in advance.
• Deliver and assemble any new furniture ahead of moving day.

🧑‍🤝‍🧑 The Moving Committee

Assign a moving committee and have its members present at both old and new offices on the big day. They’ll coordinate the move, inspect the premises, and make sure nothing is left behind.